How to Make a Wedding Reception Seating Chart
Weddings are a beautiful thing -- family members and friends travel from all over to celebrate two people’s love for one another. After the ceremony, everyone enjoys savory meal together to honor the big occasion. If you’re planning a large wedding reception, organizing the seating chart is an important element to ensuring the wedding is a success.
Seating charts should be used for weddings with more than 25 guests. Before you jump into the seating arrangement, you need to make sure you have a list of confirmed guests. The last thing you want is someone showing up for the event with nowhere to sit.
You’ll also want to check out all the specifics of the event venue in regards to the dining area, kitchen area and amenities. See how many tables can fit in the area you want to have the reception. Will you have round tables or square tables? How many chairs can fit at each table?
Make a layout of the reception space and include how many people will be at each tables. It’s standard practice to give each table a name or number so that all guests know exactly where to go. When assigning people to tables, start with the most important table first. This will include the bride and groom, parents, and maid of honor / best man.
Be considerate of placing guests together who know each other. Most people prefer to sit with someone they know than to converse with a complete stranger. When in doubt, you can always reach out and ask if the bride or groom has a preference. Also be cautious of any known family feuds and sit those people far away from each other to avoid conflict.
Usually it’s best to arrange people who are personally closest to the bride and groom, such as the immediate family and bridesmaids / groomsmen, in close physical proximity to the main table. Extended family should be seated just beyond that, and so on.
It’s also important to note anyone who may have special needs. For example, you’ll want to seat elderly people and anyone in a wheelchair closer to disabled access points. Seat pregnant ladies close to the restroom and assign a children’s table if there will be more than a couple children in the event space.
Finally, place the seating chart on a pretty background or frame, making sure to design it so that it goes along with the wedding theme. It should be composed in birds eye view or with table numbers clearly listed next to each guest name so that all guests know exactly where to go. In addition to the table numbers, it’s best to place cards at each guest’s seat with their name clearly written on them.