Events are a blast to attend, but can oftentimes be tedious to plan. That’s why having a professional party planner in your corner can make your experience of planning and hosting an event that much more enjoyable. Instead of stressing about all the details, having a party planner ensures that there is someone else to handle all the heavy lifting to make sure you’re able to celebrate and enjoy your own party. So when searching for a party planner for your next event, what should you be looking for, and what makes a great party planner?
What should you be looking for when hiring a party planner
They Can Handle People
Event planning often includes having some people skills. A good party planner knows how to work with a number of different people and personalities. In addition to understanding the event, they need to be able to help resolve conflicts, know how to talk to clients, and most importantly have a sense of humor. You want your party planner to be someone who is pleasant to work with and that you will get along with - and a good one will know how to do just that no matter what you throw at them.
They Can Stay Organized
One of the benefits of hiring a professional party planner is for them to keep track of all of the event details so that you don’t have to. This ranges from communicating with vendors to working with the venue, to being aware of any of your guest’s dietary restrictions. A good party planner will have their own spreadsheets, templates, and checklists to keep all the details of your party organized, and will be able to answer your questions without hesitation.
They Can Negotiate
Another benefit to hiring a good party planner is that they can negotiate on your behalf and make sure that your event stays within your budget. A good party planner will be able to tell you if the vision you have for your event matches the budget you have for your event, and if it doesn’t they should be able to present some different solutions to help get you back on track. You want to hire a party planner who is realistic but will also negotiate with your venue and vendors to bring your party to life.
They Can Foster Relationships
A professional party planner may plan a hundred events a year - meaning that they are likely to run into the same venues and vendors multiple times, and this could actually work in your favor. Someone who is connected and able to foster relationships with event venues and vendors can help make the experience pleasant for everyone and put you at ease with working with someone you’ve never met before... They may also be able to get you some discounts because of other businesses they are able to leverage with these suppliers. When searching for an event planner, ask around and see who is well known in your community - word of mouth is the best marketing strategy.
They Can Stay Calm
Probably the most noticeable quality of a good party planner is that they always stay calm. Since they are professionals, they’ve probably seen some things before and have sure-fire ways to minimize the damage, or fix the problem without anyone even noticing. Hiring a professional ensures that you have someone to deal with any stresses that come with planning an event, and can reassure you everything is under control (therefore keeping you calm as well). A good event planner will make sure you are never even aware there was an issue - and that is worth every penny!
Now that you know what you look for when you are hiring an event planner for your next party, it's time to look for the perfect venue to hold that party. EventUp is home to more than 15,000 restaurants, hotels, and unique venues. Using the advanced filters, you can narrow your search down to only those event spaces near you that can accommodate your specific event needs. Start browsing today to find and reserve the perfect event space.
