The Ultimate Wedding Venue Walkthrough Checklist
If there was ever an event that demands everything to come together perfectly, it would be a wedding. Frankly, with so much planning involved, it can be overwhelming — even for those with modest event plans.
That’s why having an action list is so important. It can help alleviate some of the stress, and it ensures that you don’t forget any of the vital details concerning the big day. With many top venues booking months (even years) in advance and so many options for locations, using this essential venue walkthrough checklist is step one to finding the perfect event spot.
Whether you’re a pro planner or a DIY engaged couple, nothing is more important than availability. Nail down these details of your locale first, including:
Whether you’ve been planning your wedding since you were young or only just now warmed up to the idea of a forever partnership, the odds are good that you have a personal style profile you want to see reflected in your nuptials. Wedding themes run the gamut from tiny white chapels to extravagant ballrooms with marble pillars. Ask these questions to understand how your venue can mesh with your tastes:
Professional Support and Planning Services
Some venues are simply a brick-and-mortar space. Others also offer catering and drink services, preferred vendors, and decor. Still more are ready to take your wedding from plan to perfection with an onsite event team that’s well-versed in all the wedding details you need done. Get to know your venue by asking these important questions:
There are plenty of questions you’ll likely have regarding your personal wedding preferences. It may include anything from special guests to furry pets. Be sure you brainstorm all of the details of the big day in advance and use them as the basis for your interview questions. While these questions are the most popular, keep in mind that your unique style may require additional, specialized questions as well:
The above questions don’t matter much if the venue doesn’t fit into your budget. Avoid surprises and outlandish bills by getting the answers to these before you book:
Additional Questions to Ask
These are the basic questions you should ask, but there are certainly other elements to consider. Things like liability insurance, waivers, and permissions are also important to ask about. Will the event venue be able to use photos of your wedding in their promotional and marketing materials, for example? Who is responsible if someone gets hurt on the premises?
If the venue is also a hotel, get to know how booking works, and what discounts are available for your guests. If you do get a discounted room rate for booking the wedding there, how many guests have to book? What is the window for booking? How can guests ensure they’re getting the best rate?
Why Getting It Right Matters
Whether you choose to hold your event in a quaint country barn locale or glitz it up for a red carpet-worthy party, getting the event venue correct is essential. Don’t take the decision lightly and be confident in your choice.
With so much to look forward to, it can be frustrating to have to consider so many tiny details. If you select the best venue, however, they can do much to ease your burden and take some of the more intricate planning items off your to-do list. Use these questions as a blueprint to find a venue that will partner with you on your wedding day and give you the kind of five-star service you deserve.