10 Tips For Throwing an Outdoor Company Event
If you're venturing far from the office (a beach club, a park, a vineyard, etc.) make sure you let the guests know far enough in advance so they can plan their trip. Finding babysitters or planning around schedules is easier when you know when and where the party is. Send out a fun and colorful invitation! If you're really feeling like investing extra time and energy, write out invitations and send them by snail mail. Guests will love a break from the traditional Evite. If you're pressed for time, go ahead and send an invite by email. There are tons of trendy options online to help you brighten up someone's inbox.
Remember the party you're throwing is outdoors. Check the weather forecast to make sure there is no extreme weather such as rain or thunderstorms. If you're determined to have an open-air party, you can invest in a tent rental to ensure you and your guests stay dry if showers are a possibility in the weather report.
8. Have a Backup
Sometimes the weather gets the best of us. It has the tendency to cancel outdoor plans from time to time. Have a backup location so you can keep the party going. Parties of 10 or more should try to find a covered area, indoors or out, to move to in case of surprise downpours. Smaller, more intimate parties can go inside the venue. Easy-up tents are also a great investment to make. Put one on the porch so guests can venture in and out of the venue to get some air, even in the rain. By setting up the alternative location in advance you're reducing stress for yourself. And you don't need stress; you're a fabulous person throwing a party for your coworkers and clients! You deserve a trophy!
There are some types of food that shouldn't be left unrefrigerated. The last thing you want as the hostess of a party is for a guest to get sick because the potato salad was left to spoil in the sun. Meat and mayonnaise are the two foods most likely to spoil outdoors. This includes egg or potato salad and mayonnaise spread on sandwiches. Pasta or vegetable salads are healthy alternatives that keep well in all types of weather and stay fresh without a refrigerator. Fruit salad and vegetable platters are also great for the outdoors - who doesn't love watermelon, especially during the summer?
6. Potential Pests
Think for a moment. Outdoors. Summer. Being outdoors during the day exposes you and your guests to insects such as ants, spiders and bees. Be prepared with Benadryl and a first aid kit in case of bites or stings. If your party is in the late afternoon or evening, the likelihood of mosquito bites goes way up. If you have guests who hate insect spray OFF also makes a clip on that repels insects that doesn't require any spray! Your picky guests will thank you.
If your party goes into the late afternoon or evening, you should have lighting arrangements made for safety. Make it fun! Choose a location with a fire pit or rent electric lights. If you're willing to invest in battery powered lanterns or lights there are a lot of options for inside and outdoors.
Have a power source nearby? Grab a few extension chords and put up a few strings of lights. This is a fun and beautiful decoration to have that also provides light and safety for your guests. As for other decorations, grab a few summer tablecloths. Looking for something to decorate the tables? Fresh flowers are a beautiful option. If you're not so into breaking the bank, go to your local grocery store and buy candy to sprinkle on the table. Kids will love it and adults will feel like children again with this affordable, edible table decoration.
Have a cooler with drinks for guests (juice or cider for the kids!) Having a selection of beer, wine and easy to mix cocktails will ensure a refreshing option for everyone. This party calls for LOTS of ice, so bring an extra cooler of just ice cubes to ensure no one has a warm drink. Have a table ready to turn into a makeshift bar and pack a shaker and some plastic cups.
3. A Few Last Safety Precautions
If you're having your party on grass, let your guests know. Flat shoes and sandals will help you navigate across dim lawns as it gets darker. Be sure to monitor kids and make sure the area where you're having your party is safe - check the area for sharp objects like nails or broken glass before guests come.
2. Don't Be Afraid to Ask for Help!
Have a friend help you set up the area and venue. A good friend or coworker will jump right in to help you transport coolers, food and lights. You are taking on the role of getting a group of people together, your guests will thank you for giving them a night of fun!
1. HAVE FUN!
Once all the details are in order, make sure you relax and have fun. You've worked so hard to get your friends together for an afternoon or evening outdoors - make it count!
Have a friend help you refresh bowls of chips and salsa so you don't feel overwhelmed. Enjoy the company of your friends and enjoy the time you spend outdoors. Have any tips and tricks for throwing an outdoor party? Feel free to give your suggestions here, on Facebook, or Twitter!